Print Management

In today’s tough economic climate, companies are under pressure to reduce costs and maximise resources wherever possible.  Printing is a pervasive operation in all organisations and spans every work group and function.  Despite this pervasiveness, research indicates that organisations typically do not adopt a strategic approach to printing and have no understanding of the total cost of printing to their organisation.

In recent times, organisations are revisiting their printing practices to find ways to manage them more efficiently, provide higher levels of satisfaction to users, communicate more effectively, and become more cost-effective.  Organisations are also motivated by the need to be greener in the office and naturally the pervasive printing processes are the first to come under the spotlight.  

The concept of a Managed Print Service (MPS), where an outside IT provider deploys and manages an optimised print environment, has become increasingly popular. 


What is a Managed Print Service

A Managed Print Service (MPS) is the deployment and ongoing management of an optimised printing and output device environment.   The end goal is to reduce operating costs, eliminate unnecessary waste, save on energy and increase end user productivity through enhanced device functionality, accessibility and uptime.

IT Force’s research indicates that a Small to Medium Sized Enterprise can save up to 30% on print costs with the introduction of a optimised print management strategy.   This is achieved by capitalizing on technological innovation to develop a standardized and balanced deployment. This deployment typically consists primarily of single-function and multifunctional general office devices that increase the number of users per device, but this type of set up also places much needed functionality closer to users.  It is common that organizations can quickly realize 30% hard cost savings in the general office printing environment from increased user-to-device ratios and newer, more efficient devices and supplies.


IT Force provides the following print management services:
 

Consultancy:    Managed Print Service consultation
Delivery:     Implementation of optimised printing environment
Support:     IT management and support of printing environment
Leasing:   Leasing arrangements and advice
Procurement:   Printing and output device procurement